Travel Guidance

If you are a first-time traveler, review the following resources before booking your trip:

• ASU travel policy FIN 501.
• My ASU TRIP Quick Reference Guide.
• Traveler resources.

If you are a first-time approver, complete the following:

• Attend the My ASU TRIP training for the delegate or approver. Virtual training via Zoom is available every month.
• Review the ASU travel policy.

Prepare for travel

Booking your flight

Travelers can pay for airfare:

• When booking in My ASU TRIP or directly with Anthony Travel using:
  • The ASU Airfare card.
  • An ASU Travel Card.
  • A personal credit card for reimbursement after the trip.
  • An ASU Travel Card.
  • A personal credit card for reimbursement after the trip.

  You cannot use your own Travel Card to pay for someone else’s travel expenses. Review the ASU Travel Card standards of use for more information.

  Employees who schedule their travel through My ASU TRIP:

  • Keep their travel miles.
  • Receive benefits from ASU contracted privileges with American Airlines and Southwest Airlines.
  • Retain unused tickets for future use.

  Travel Card

  Set alerts on your Travel Card to receive notifications when you are approaching your ASU Travel Card limit. You can also access your Travel Card statement electronically through Bank of America.

  Return from travel

  Create an itinerary

  Travelers must create an itinerary to claim hotel expenses and daily allowances. You could import your itinerary if you booked your travel through My ASU TRIP. Travelers who did not schedule through My ASU TRIP must document their itinerary.

  Only include locations where you lodged, which may differ from your flight destination.

  Returned expense reports and delayed reimbursements

  Expense reports may be returned or reimbursements delayed for any of the following reasons:

  • Inadequate comments — the business purpose of the expense is unclear.
  • Inadequate receipts.
    • Airbnb receipts need the lodging address.
    • Airfare receipts need the passenger’s name, travel dates, class of service and payment method.

    Upload your receipts

    After completing your trip, you may upload your travel receipts to the Concur mobile app. The Concur mobile app is saved to your My ASU TRIP profile for reporting purposes. The Concur app allows you to:

    • Avoid the hassle of attaching, browsing, saving and scanning receipts.
    • Upload receipts to automatically read the expense type, vendor, amount and currency.

    Refer to the My ASU TRIP manual for more details about downloading the Concur mobile app.

    Resources

    • ASU Student International Travel.
    • ASU Travel policy.
    • Safety support for faculty and staff.
    • Travel health notices.
    • U.S. state and territorial health department websites.